Virtual Events
Southcoast Online
Virtual environments will never replace the magic of the live event, but we can help you create genuinely engaging experiences that will help businesses, organisations, and individuals stay connected.
Our virtual event support package will take the stress out of the transition from live to remote, leaving you free to focus on curating the event content. Using industry leading video conferencing software, our virtual events facilitate real-time interactions, providing a platform for stimulating discussion and exchange. We have adapted our service to offer comprehensive support for your
virtual event.
Pre-event
Planning
We will help you plan the ideal virtual event for your aims and budget, advising on video-conferencing platforms, virtual environments, programming, and scheduling.
Speaker, Exhibitor & Third-party Liaison
We will prepare speakers to ensure that they are comfortable with the technology. We will manage contracts and liaise with suppliers.
Platform
Design
We will help you harness the power of your chosen virtual platform, designing and building any customisable aspects and sourcing any additional resources or apps.
Delegate Management & Guidance
We will set up an online registration site, organise payments, and collate delegate information.
We will write delegate, facilitator, and speaker guidance notes.
We will provide day-to-day management, responding to pre-event enquiries and technical requirements.
Event
Support
On the day of the event our support team will be on hand to ensure the smooth running of sessions.
We will provide technical support to delegates accessing the virtual conference platform, and we will troubleshoot any technical issues.
Post-event
Support
After your event we will ensure all conference session recordings are available, having collected any necessary permissions.
We will email all delegates with links to session recordings and post-event surveys.
We will handle the final event reconciliation.